Handling data in PowerPoint
Audiences don't resist change; they
resist the unknown.
Click "question?" at any time to ask Steve for more.
Some 189 students, faculty, and administrators
from MD Anderson, Baylor College
It's easier to internalize data
How many can you name without having to pause
Here's an even better one. On a sheet of paper, write
If you're like most members of your audiences, you had to pause
It's the way your long term memory is organized.
That's the way you like to take in information?
One last test to prove how we take in and
You make it easier for your audience to take in
data if you
Layouts that fail to follow
This concept applies to PowerPoint
We decide whether to take in and process information after making a quick scan of the presentation slide or document page: top-to-bottom, left-to-right. From the Primary Optical Area (POA) to the Terminal Anchor (TA).
Effective presenters ensure that important
facts appear along the diagonal
Ideally, the final point or set of data should appear at or near the terminal anchor near the right margin of your slide.
The black boxes are called dead zones,
places on the slide or page
In your research documents, optimum readability coincides with text columns that accommodate 5-14 words (at 10-12 point type), with 20% spacing between lines (10 point over 12 point line spacing). This helps the eye move down to find the next line.
Effective layouts enhance readability.
your audience focused:
Step 1: Deconstruct (chunk) your data
Step 2: Build/Rebuild your chart.
Draw the bars, lines, or pie pieces. Then animate each element. For example: Bars should wipe up or stretch up; and pie pieces should zoom in or ascend/descend at medium or fast speeds.
Step 3: Copy and deconstruct unneeded
> Make duplicate sets of screens for each
chunking group + 1 extra slide to be used
Assign a slow Wipe Right screen transition
> Working backwards (from Slide 4
Tip: Stretch a gray image box
A > Draw and size the box. Highlight it
B > Click the Fill color bucket icon.
C > From the More Fill Colors tab,
Copyright 2010 | Steve Toms